Refund, Cancellation, and Chargeback Policy - CoPilot Marketing Agency

Refund, Cancellation, and Chargeback Policy

Please read this policy carefully before purchasing our services.

Effective Date: January 1, 2025 Last Updated: January 1, 2025 Strict Policy

Important: This policy governs refunds, cancellations, chargebacks, disputes, Wallet credits, and subscription update charges. By purchasing or using Services, you agree to this policy.

1. Subscription Fees Are Non-Refundable Once Billed

All subscription fees are non-refundable once billed, including:

  • Monthly subscription fees
  • Renewal charges
  • "Subscription update" charges
  • Plan change charges
  • Prorated charges (if applicable)

No refunds for unused time.

2. Wallet / Credits Are Non-Refundable Once Delivered

Wallet credits and auto-recharge credits are delivered instantly as digital value.

Therefore:

  • Wallet/credit purchases are non-refundable once credits are delivered
  • Disputes claiming "I canceled" do not apply to wallet credit delivery
  • Only successful payments create Wallet credits

3. Cancellation Timing Rules

To avoid renewal, Customer must cancel before renewal date/time through:

  • Billing Portal cancellation, or
  • Written request to support, with written confirmation from Company

Cancellation after renewal does not reverse the charge.

4. No Refunds for Work Performed

Professional services are non-refundable once performed, including:

  • Onboarding and setup
  • Configuration and integrations
  • Strategy, consulting, reporting
  • Campaign work and optimizations

5. Subscription Updates and Plan Changes

If you upgrade/downgrade/change plans, charges are valid once processed and non-refundable, because access/service changes are delivered immediately.

6. Disputes and Chargebacks

Before filing a dispute/chargeback, you must contact support.

If you file a chargeback for valid charges:

  • Service may be suspended immediately
  • Access may be terminated
  • You agree to pay dispute fees and costs (where permitted)
  • You may be blocked from future service

7. Proof of Delivery

We maintain billing logs, invoices, access records, and wallet delivery history as evidence to dispute fraudulent or invalid refund requests.

9. Informal Resolution Required Before Disputes

Before initiating any chargeback, payment dispute, or formal complaint with your bank or payment provider, you agree to contact Company at [email protected] and allow fifteen (15) business days to resolve the issue. Failure to follow this process may result in immediate account suspension and does not relieve you of payment obligations.

10. Warranty Disclaimer

All Services are provided "AS IS" without warranty of any kind. Company makes no guarantees regarding marketing results, platform availability, or business outcomes. See full Warranty Disclaimer in Terms of Service.

8. Contact Us

Support: [email protected]

Contact Support

By purchasing our services, you acknowledge that you have read, understood, and agree to this Refund, Cancellation, and Chargeback Policy.